How to: Extract and review pricing

BidLevel will:

BidLevel uses PDF processing models that retain much of the structure and meaning of the original document. An AI model then reads the content and allocates costs and the appropriate included or excluded label to each breakdown line item.

Use Side-by-Side Review to validate what was extracted against the original file.

You can review Excel uploads in Side-by-Side Review, but source mapping is not currently supported for Excel uploads.

If a line item is missing from the breakdown:

What if line items are missing?
Edit the breakdown to add missing items, then re-extract.

BidLevel will identify inclusions and exclusions automatically from quote text where possible. Notes clarify whether items are included or excluded, for example included red brick and excluded cream brick.

What about inclusions, exclusions, or specifications?
They are identified automatically from quote text where possible. Notes clarify whether items are included or excluded.

A rate only line item has a defined rate, but no quantity or total.

What is rate only?
A line item with a defined rate but no quantity or total.

BidLevel will not show a discount unless it is explicitly listed as a line item in the quote.

Does it show discount?
No, unless the discount is explicitly listed as a line item in the quote.

Can I view the quote files inside the system?
Yes. Select Open bid review next to the vendor’s name to view the uploaded quote.

The total price pulled directly from the vendor quote, usually a lump sum.

The sum of all subtotals across your breakdown.

If there’s a variance between submitted and extracted price, it usually means you should review scope coverage, structure differences, or items that may sit outside the breakdown such as options.

What’s the difference between submitted price and extracted price?
Submitted price is the total extracted directly from the quote. Extracted price is the sum of subtotals across the breakdown. Variances highlight where further review is needed.

Corner triangles within the cell indicate BidLevel made an assumption for that line.

What does it mean when there is a corner triangle in a cell?
Underlined items mean an assumption was made for that line. Hover to see the assumption, or check the Excel export where assumptions are included as comments.

BidLevel supports comparing:

You should still validate scope coverage, especially when vendors price in very different structures.

Can it compare lump sum vs quantity unit rate?
Yes. It supports both formats, but you should still verify scope coverage.